PRIVACY POLICY CHARTER

1. Why this Privacy Policy Charter?

SBS Studbook attaches great importance to protecting your private life and your personal data. We collect and process your personal data in accordance with the applicable legal provisions on the subject, namely the Law of December 8, 1992 on the protection of privacy with regard to the processing of personal data ("Privacy Law") and the European Regulation of April 27, 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data ("Regulation").

We would like to inform you of any possible processing operations involving your personal data and your rights in this regard. By using our website (and our linked platforms), you expressly consent to the collection and processing of your personal data by SBS Studbook as described in this document and in any way necessary for SBS Studbook to provide their services to you.

We reserve the right to make changes to our Privacy Policy at any time. Any substantial changes will always be clearly communicated on our website (and our linked platforms). We nevertheless advise you to consult this document regularly.

2. Who processes your personal data?

Marcel POULAIN is responsible for the website (and our linked platforms).

Contact information :

Royal Society "The Belgian Sport Horse" asbl – SBS Studbook
Avenue Prince de Liège 103 boite 4
5100 JAMBES (NAMUR)
BE 0408630613
E-mail : info@sbsnet.be
Phone: +3281330660

3. What personal data is collected?

The processing of your personal data is limited to the strict minimum necessary to achieve the purposes pursued by the SBS Studbook website. The categories of data involved by the processing are listed below.

  • Identification data
  • Location data
  • Connection data (IP address, etc.)
  • Personal data
  • Affiliations and memberships

4. What are the purposes?

SBS Studbook collects your personal data for the sole purpose of providing you with an optimal, personalized and secured user experience on the website (and our linked platforms). The collecting of your personal data may increase as a result of more intensive use of our website (and our linked platforms).

The processing of your personal data is therefore essential for the proper functioning of the website (and our linked platforms) and the providing of our services. SBS Studbook undertakes to process your personal data exclusively for the following purposes:

  • To give you access to your "user account".
  • To view data relating to the horses you own.

When you visit our website (and our linked platforms), certain data is collected for statistical purposes. This data enables us to optimize your user experience. This data includes your IP address, the geographical area from which you visited our website, the day and time of your visit and the pages visited. By visiting our website (and our linked platforms), you expressly consent to the collection of this data for statistical purposes.

You have control over the data you provide us. In the event of incomplete or erroneous data, SBS Studbook reserves the right to interrupt or suspend, temporarily or permanently, certain operations.

5. Transfer of your data to third parties

Recorded data is mainly used for internal purposes, but may be transferred to third parties if this is necessary for the purposes described above.

Third parties are involved in the following activities:

  • Management of the IT system
  • Management of this website

When transferring your data to these third parties, SBS Studbook ensures to guarantee their maximum protection.

With the exception of the above entities, your personal data will not be sold, given or transmitted to third parties without your prior consent and/or because of a legal obligation/authorization such as in the context of a police investigation and/or the tax and/or legal authorities. Your consent may be withdrawn at any time without prejudice to the validity of the use of your data prior to your withdrawal.

6. We also use cookies!

When you visit our website (and our linked platforms), cookies may be placed on your computer's hard drive. We use cookies to provide an optimal user experience for our regular visitors.

For more information on our use of cookies, please consult our Cookie Policy.

If you visit our website (and our linked platforms), we advise you to activate your cookies. However, you are free to disable them via your browser settings if you wish. For further details, please refer to our Cookie Policy.

7. What are my rights?

7.1. Guarantee of fair and lawful processing

Your personal data are always processed in accordance with the legitimate purposes explained in point 4. They are collected and processed in an adequate, relevant, non-excessive manner, and are not kept for longer than necessary to achieve the purposes pursued.

All technical and security measures have been taken to limit as far as possible the risks of unlawful or unauthorized access or processing of your personal data. In the event of an intrusion into its computer systems, SBS Studbook will immediately take all necessary measures to reduce the damage to a minimum.

7.2. Right of access

If you are able to prove your identity, you have the right to obtain information about the processing of your data. You therefore have the right to know the purposes of the processing, the categories of data concerned, the categories of recipients to whom the data is transmitted, the criteria used to determine how long the data is kept, and the rights you may exercise over your data.

7.3. Right of rectification

Inaccurate or incomplete personal data may be corrected. It is primarily the user's responsibility to make the necessary changes themselves in their "user account", but you may also send us a written request.

7.4. Right to erasure (or "right to be forgotten")

You also have the right to obtain the deletion of your personal data in the following cases:

  • Your personal data is no longer required for the purposes for which it was collected;
  • You withdraw your consent to the processing and there is no other legal basis for the processing;
  • You have validly exercised your right to object;
  • Your data has been processed unlawfully;
  • Your data must be deleted to comply with a legal obligation.

SBS Studbook decides at its own discretion whether the above criteria are met.

7.5. Right to limit processing

In certain circumstances, you have the right to request the restriction of the processing of your personal data, in particular in the event of a dispute as to the accuracy of the data, if your data has been processed unlawfully, if the data is required in the context of legal proceedings or for the time necessary for SBS Studbook to check that you can validly exercise your right to be forgotten.

7.6. Right to object

You also have the right to object to the processing of your personal data at any time. SBS Studbook will cease processing your personal data, unless they can demonstrate that there are compelling legitimate grounds for the processing which override your right to object.

7.7. Right to data portability

You have the right to obtain all the personal data you have provided to us in a structured, commonly used and machine-readable format. At your request, this data may be transferred to another service provider, unless this is technically impossible.

7.8. Right to withdraw your consent

You may withdraw your consent to the processing of your personal data at any time. Withdrawal of your consent does not affect the validity of processing operations prior to the withdrawal.

8. How can I exercise my rights?

To exercise your rights, you must send us a request by registered letter to SBS Studbook Avenue Prince de Liège 103/4 - BE 5100 JAMBES (NAMUR) or by e-mail to info@sbsnet.be. We will reply as soon as possible, and no later than 1 month after receipt of the request.

9. Possibility of filing a complaint

If you are dissatisfied with the processing of your personal data by SBS Studbook, you have the right to file a complaint with the Commission for the Protection of Privacy, which became the Data Protection Authority from 25 May 2018 (https://www.privacycommission.be/).